Important information for contractual partners who supply materials and equipment, for example on costs incurred in foreign currency and on the submission of invoices.
Do you have a contract with GIZ to supply materials and equipment? If so, contract processing is subject to the rules and documents, including annexes, that are published with the tender documents.
If you have specific questions, please get in touch with the contact person listed in the tender or contract documents.
We will accept invoices submitted in 2025 in XRechnung format or other format compliant with the CEN standard (EN 16931-1) in the current version and in PDF format.
Please send your invoice by email to @email or submit it via the PEPPOL network (GIZ’s buyer reference ID: 993-80072-52).
Please note:
From 2026 onwards, you will no longer be able to submit invoices via the PEPPOL network.
XRechnung invoices will then only be able to be submitted by email.
When submitting an invoice, please state the GIZ order/contract number in the subject line of the email and ensure that all the relevant information is clearly visible on the invoice, including:
• Purchase order number
• GIZ contract/order number
• Service delivery period
In 2026, due to a large-scale system migration, new processes will be introduced for service contract invoices and there will be new channels for the receipt of all invoices in PDF and XRechnung format. We will be sending you more details on this before the end of the year.
Costs in foreign currency are converted and reimbursed for all countries based on the euro exchange rate. Conversion is performed using the European Commission's currency converter.
IIf individual contractual agreements state that costs must be reimbursed in a foreign currency, then a relevant foreign exchange purchase receipt must be submitted with the invoice.
Foreign currency specified on the foreign currency list as not used for international payments is reimbursed following submission of evidence of the foreign exchange rate.