Procurement and Contracting Assistant: Temporary

Reports to: Head of Unit: Procurement and Contracting

Duration: Six (6) Month

HIRING BACKGROUND AND CONTEXT

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)GmbH is a German international organisation that advances sustainable development. The country office for GIZ South Africa, Lesotho, and Eswatini is based in Pretoria, Hatfield. We offer regional procurement experience in a global organisation, supporting the work of our technical projects, partners, and beneficiaries. Our sustainable procurement organisation is constantly growing. We seek a temporary procurement assistant that will support our team in its operational and administrative tasks. Result and outcomes driven Procurement practitioners passionate about organisational transformation, sustainability, and digitalisation are strongly encouraged to apply for the position “Procurement and Contracting Assistant: Temporary”. Diverse applicants from all walks of life are welcomed to apply for the role.

RESPONSIBILITIES - see full job description download below

The Procurement and Contracting Assistant: Temporary reports directly into the Head of Unit: Procurement and Contracting and is responsible for:

  • Preparing the assessment report on the status of administration for the Unit, as well as proposals on the improvements to be made
  • Providing administrative support to the relevant procurement categories: Services, Goods, Logistics, and Administration
  • Supporting the coordinating of the office presence schedule and proposes improvements
  • Scheduling meetings, with clear and documented inputs and outputs such as pre-reading, agendas, and minutes
  • Generating a logical and sustainable filing system for the Procurement, HR, RMO and Portfolio Units - manual and digital – for audit and archiving completeness and accuracy.

APPLICATION PROCESS

Suitable applicants should apply by submitting a detailed CV and a motivational letter (max 1 page) stating their nationality, salary expectation as well as why they should be the preferred candidate to: recruit-pretoria@giz.de with the email subject line “Application for Office P&CA Temp Position”, for the attention of Head of Human Resources.

Closing date for applications: 14 June 2024

Only shortlisted candidates will be contacted.

Applications without a motivation letter will not be considered!